Procurement Specialist

Procurement Specialist

Santa Barbara, CA

Yardi is a global software company providing innovative property management solutions and services in every real estate market. We are focused on providing our customers with superior products and outstanding customer service. We are passionate about technology and believe work should be fulfilling and fun! We are committed to our customers, employees and the communities where we live.

We are looking for a motivated, enthusiastic team player with excellent customer service to maintain constructive relationships with key external vendors and internal stakeholders who have procurement needs.

What you will do

  • Consistently perform daily administrative tasks of converting purchase requisitions to purchase orders in compliance with Yardi policies and executing purchase orders upon approval in a timely and efficient manner
  • Responsible for the lifecycle of the purchase order and communication of order status to end users to maintain excellent internal customer service
  • Review purchasing reports weekly to investigate any outstanding purchase orders to proactively resolve potential issues in delivery or receipt of goods and services
  • Reconcile credit card purchases and investigates miscellaneous invoices
  • Reconcile, research, and analyze spend to ensure savings for negotiation opportunities
  • Research and qualify potential vendors in accordance with policies and issue RFQ’s to diverse suppliers to document savings
  • Act as point of contact for the supplier and internal stakeholder during contract negotiation of new and existing service or software agreements that extend cross-functionally across teams and business units
  • Ensure that contract negotiations meet the requirements of our compliance and security initiatives and that contracts go through respective workflows and approvals prior to execution
  • Respond to audits externally and internally in a timely and professional manner
  • Participate virtually in office inventory or operation meetings of diverse locations to resolve issues, review inventory requirements, provide insight on future deliveries, or other relevant items
  • Engage in vendor and supplier reviews and track vendor and supplier performance, and resolve or escalate issues
  • Provide solutions for streamlining the procurement process to provide continued excellence in supporting our employees
  • Ability to analyze and reconcile data to support negotiations and locate cost savings
  • Excellence in customer service and strong verbal and written communication skills
  • Ability to execute a high volume of data entry with minimal to no errors
  • Ability to learn proprietary software and work on multiple tasks in a deadline driven environment
  • Ability to problem solve independently and work in a hybrid work environment
  • Ability to work outside of standard business hours including on occasion engaging in vendor luncheons or dinners

What you need to have

  • Associates degree
  • 1 year+ in an administrative or customer service role
  • High degree of confidentiality and integrity in verbal and written communications
  • Proficiency with MS Office Suite, with an advanced Excel skills

What would be helpful to have

  • Bachelor’s degree in related field
  • 2 years of experience in the finance, customer service, or administrative fields

What you get as a Yardi Employee

  • A great place to work with fantastic people
  • Competitive compensation
  • Comprehensive benefits – Medical/dental, paid time off, sick time, paid holidays, 401(k), profit sharing, life insurance, and more!

At Yardi, we’ve created a team of over 8,000 employees in over 40 locations around the globe dedicated to making great real estate software products and fostering a collaborative work environment. Yardi is a place where people with a wide variety of cultural and life experiences come together to make a difference. Our corporate culture stresses integrity, respect, trust, responsibility, and fun! Come join our growing team!

All submissions for open positions should be received through Yardi’s applicant portal, accessed from Yardi’s corporate website.


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Santa Barbara, CA

Business Unit
Employment Type
Employee- Full Time