Office Administrator

Office Administrator

Scottsdale, AZ

Under general supervision, the Office Administrator is responsible for maintaining the smooth operation of the overall office through a wide variety of operational and clerical tasks. Tasks include but are not limited to maintaining necessary office equipment/supplies, coordinating office building maintenance, editing and preparing correspondence, generating and maintaining necessary files, scheduling meetings, organizing travel arrangements, coordinating conference room/meeting needs, and assisting with special projects and events.

RESPONSIBILITIES

  • Performs necessary administrative duties to promote overall office function; processes incoming and outgoing mail, travel arrangements, and correspondence
  • Maintains calendars and schedules for all conference rooms
  • Prepares meeting/training room setup; ensures all logistical needs for meetings are met, including catered meetings
  • Maintains, stocks, and organizes common workplace areas, including supply rooms/cabinets, kitchens, break rooms, and conference rooms
  • Maintains office equipment, including but not limited to coffee machines, printers, and postal machines; schedules service for equipment and processes invoices as needed
  • Coordinates office events and logistics, including participation in planning and execution of social and charity events
  • Assists and directs visitors, including vendors and interview candidates
  • Manages set-up process for new employees, including desk assignment, reception of IT equipment, coordination of paperwork with HR as needed
  • Assists in maintaining workplace security by issuing, checking, and collecting badges and maintaining visitor logs
  • Acts as liaison to vendors and property management
  • Approves, schedules and monitors all building maintenance and repairs
  • Schedules opening and closing of office to insure adequate coverage
  • Submits monthly receipts for office credit card purchases as needed
  • Provides administrative support for special projects for all departments within the office
  • Provides support in answering incoming customer phone calls as needed

REQUIREMENTS

  • High School diploma, or GED
  • Three (3) to Five (5) years proven experience in an administrative role
  • Experience with office management and procedures; including working with office vendors
  • Experience with multi-line phone systems
  • Computer literacy; proficiency in Microsoft Word, Outlook and data entry
  • Exceptional time management skills
  • Ability to take initiative and to set priorities independently
  • Excellent verbal and written communications skills
  • Excellent organizational skills and ability to prioritize multiple tasks
  • Attention to detail and a high level of accuracy and confidentiality
  • Ability to work independently or as a team player
  • Ability to maintain a professional appearance and manner
  • Ability to contend with a wide variety of people on various issues
  • Ability to work in a busy office with constant interruptions
  • Ability to work at assigned office locations
  • Perform tasks for long periods of time on a computer
  • Regular attendance is an essential function of this job
*bd
Login to apply
Location

Scottsdale, AZ

Business Unit
Matrix
Department
G&A
Employment Type
Employee- Full Time