Public Records Analyst I

Public Records Analyst I

Waltham, MA

Under immediate supervision, the Public Records Analyst I performs tenant screening services for property owner/manager clients using multiple resources to screen an applicant’s public records history including criminal and civil courts data.


  • Performs and processes applicant background searches for resident screening (e.g., criminal, civil, state and others) utilizing in-house applications and internet web sites.
  • Reviews, analyzes and filters variable record types and applies client criteria with high degree of accuracy and efficiency.
  • Records applicable screening results within designated system databases using departmental procedures.
  • Handles custom requests and manages any vendor related emails and correspondence specific to the custom process (i.e. Massachusetts CORI & Georgia GCIC searches).
  • Follows client specific procedures.
  • Communicates with other departments regarding search results and policy issues.
  • Performs other Public Records projects and tasks on an as needed basis.

SCHEDULE: Tuesday – Saturday 10:00am – 6:30pm

*Training hours will be Monday – Friday 8:00am – 4:30 pm*


  • 4 -year college degree or equivalent work experience where attention to detail and accuracy is paramount
  • Education in Criminal Justice preferred
  • Criminal court, police department, or probation department internships are a plus
  • Exceptional attention to detail and accuracy
  • Ability to multitask and prioritize
  • Excellent data entry skills
  • Ability to retain information easily and consistently
  • Great written and verbal communication skills
  • Professional phone demeanor skills
  • Proficiency in Microsoft Office Suite
  • Ability to work swiftly and accurately once trained
  • Ability to work well in a team environment as well as independently
  • Open to undertaking additional job responsibilities
  • Flexible and works harmoniously with others to get the job done
  • Knowledge of the criminal justice system, criminal records and landlord/tenant civil records desired
  • Two years of related experience to include exposure to research, record keeping, data entry and/or data integrity desired


Login to apply

Waltham, MA

Business Unit
Resident Screening
Employment Type
Employee- Full Time